Job Description

A Billion-Dollar Private Equity Firm located gorgeous new offices in Downtown Manhattan is seeking two Full-Time/Permanent Executive Assistants to support two separate executive teams, with primary support for 1 C-level Executive/Partner and additional ad hoc support (expenses, some travel, etc.) for 3-4 other team members. The position is open as the current EA is relocating to California and they are splitting her position into two separate roles. Candidates must have a minimum of 3-5+ years of applicable high-level EA support experience (open to industry/backgrounds!) and a Bachelor’s degree is required. They should be extremely polished and professional, detail-oriented, extremely personable, positive, team-oriented, organized, “on it,” accustomed to working in a fast-paced environment, and possess excellent interpersonal and communication skills. This company is one of our all-time favorite clients as they have an amazing reputation, an incredible culture (the nicest people!), and really take care of their employees – little to no turnover ever!

• Salary depends on experience (90-110k base), plus generous discretionary bonus eligibility, 100% company paid medical/dental/vision, 401k match, free lunch, 3 weeks’ vacation, etc.
• Hours are 9:00am-6:00pm, with flexibility. 5 days/week in office.

Responsibilities:

• Provide high-level primary executive administrative support to 1 C-level Executive/Partner and additional/ad hoc support for 3-4 other team members.
• Schedule and organize extensive internal and external meetings, conference/video calls, and appointments; manage and maintain busy and ever-changing calendars.
• Prepare meeting materials, including presentations, agendas, and any other required documents for distribution in advance.
• Communicate with both internal and external constituents at times on Executive’s behalf.
• Coordinate complex domestic and international travel arrangements and detailed itineraries for Executives, including flights, hotel accommodations, car rentals/car services/ground transportation, etc.
• Provide general administrative support, including creating, maintaining, and editing documents, spreadsheets, and presentations.
• Prepare, process, and submit expense reports in compliance with the firm’s Travel Policy.
• Answer all phone calls in a professional manner, take messages, and/or assist directly when appropriate.
• Maintain a professional rapport with staff, co-workers, and guests.
• Routinely collaborate with other admin team members and assist with special/ad hoc projects as necessary in a mutually supportive manner.

Requirements/Qualifications:

• Minimum 3-5+ years of applicable experience, ideally supporting C-level executives.
• Bachelor’s degree required.
• Strong Microsoft Office Suite skills
• Excellent verbal and written communication skills with great accuracy and attention to detail.
• Verification of identity, education, prior employment, and references required.
• Exceptional writing, editing, grammatical, organizational, and research skills.
• A high degree of professionalism, with deep understanding that the role is an extension of the Executive(s).
• Excellent time management, organizational, and interpersonal skills.
• Resourceful, well-organized, highly dependable, efficient, and detail oriented.
• Assertive in execution of responsibilities.
• Ability to multi-task while prioritizing workload.
• Proactive and takes initiative; able to see around corners.
• Possess a team focused attitude with a demonstrated ability to work collaboratively with others.
• Hands-on problem solver and team player.
• Must be able to handle confidential information with the appropriate level of discretion.

If you meet the required qualifications and are interested in this role, please apply today. 

The Solomon Page Distinction

Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs – this specialized approach sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

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Job Tags

Permanent employment, Full time, Relocation,

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